Licensing Compliance for Creative Productions
clearbook tracks every license, usage type, and expiration -- before someone else does.
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The problem
Your creative director approved it. Did your contract?
Somewhere between the shoot, the handoff, the revision, the soft launch, and the paid push, the license got lost. Not maliciously. Just in the way things get lost when everyone assumes someone else checked.
This is not a rare edge case. This is Tuesday.
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Built For Everyone In The Room
Every photo shoot involves three parties — the production agency that manages the deal, the model agency that licenses the talent, and the photographer who holds the copyright. Until now, none of them had a shared system. clearbook gives each party exactly what they need to see — and nothing they shouldn't.
Get early access
intro
Built For Everyone In The Room
Every photo shoot involves three parties — the production agency that manages the deal, the model agency that licenses the talent, and the photographer who holds the copyright. Until now, none of them had a shared system. clearbook gives each party exactly what they need to see — and nothing they shouldn't.
About
Our Strategy
Our Team
How it works
From deal to renewal, one place.
Log the deal. Upload the contract. Mark the shoot. Then — the part everyone forgets — confirm the first use date the moment the campaign goes live. That's when the clock actually starts. clearbook captures it with one link to the client. No login. No forms. Then it watches everything: usage types, territory, exclusions, renewal windows. You get alerts before things get urgent.
First day of use
The license clock starts on first use, not the photoshoot day. clearbook is the only platform that captures the actual start date. One link to the client when the campaign drops. They click. The clock starts. You're covered.
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Core features
Everything a license lifecycle needs. Deal date, contract upload, shoot date, first use date, usage types, exclusions, territory, and renewal window — all in one record.
What you track
Every usage type. Every exclusion.
Clearbook tracks usage as tags with rate: social organic, web commercial, paid/boosted, print, evergreen catalog, TV/film, third party, AI training. Hard exclusions surface immediately as stop rules — no third party, no paid ads, no exclusivity, territory restricted, no competitor use, no AI training.
The outcomes
Zero surprises. Full control.
When every team works from the same license record, nothing falls through the cracks — and renewals become a revenue opportunity, not a crisis.
First use date captured
One-click confirmation to the client the day the campaign goes live. That's when the license clock actually starts.
Expiry alerts, automatically
Know what's expiring in 30, 60, and 90 days. Never get caught renewing under pressure again.
Renewal pipeline built in
Move expiring licenses from Contacted to Negotiating to Closed. Renewals become a managed revenue stream, not a scramble.
Usage type enforcement
Tag every usage type at deal time. Hard exclusions surface immediately if usage is attempted outside the license scope.
starter
Photographer
Your copyright, your record. Track where your images are used and whether the license is still active.
$99
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Model Agency
Your talent's outbound rights, all in one place. Know what was licensed, to whom, and for how long.
$199
full access
Production Agency
You’re the only one who sees both sides. Upstream, downstream, the gap, and the margin.
$299
All plans include a 14-day free trial. No credit card required. Cancel anytime.